SEP Technology Consulting is a boutique consulting firm based in downtown Manhattan (New York City), seeking an Office Manager to oversee and manage the internal accounting, policies, office supplies, and travel in a fast paced business. Paying attention to detail, having follow through on tasks, and able to multitask are all required in order to succeed. The Office Manager reports directly to the CEO.
Company Accounting (Quickbooks)
Manage the accounts receivable and payables
Ensure company books are up to date and correct
Manage Vendor accounts and contacts
Manage Employee Expenses and Reimbursements
Work closely with company's accountant for previous year's Federal and State tax preparation and payment
Manage company's record keeping; general book keeping
Manage and submit payroll when due
Manage Employees' Paid Time Off
Assist CEO with hiring and terminations
Keep Employee Records up to date and compliant
Manage company benefits (Medical, Dental, 401K, FSA, HRA, etc.)
Client/Vendor Setup & Invoicing
Ensuring that Admin side of new client setup is complete: Signed Agreements, Setup in Company System, etc.
Invoice Time and Material clients on a monthly basis
Manage delinquent client accounts
Invoice Agreements and Projects as needed
Manage Autopay clients and pre-paid accounts
Manage vendor invoices and payments
Answer phones, create tickets, communication with clients
Manage Travel Schedules
Providing staff with assistance to scheduling, client communication, ticket updates, etc.
Misc. Job Duties
Keep office supplies stocked, ensure the team has what they need to succeed
Manage company's referral program and payout
Assist with company's weekly meetings
Arrange company gatherings/Holiday Party
Schedule, create and send yearly holiday cards
Assist with website updates
High school diploma, with AA degree strongly preferred, or equivalent combination of education and work experience.
Proficient in Quickbooks and up: A/R, A/P, Invoicing, Budgets, Custom Reports, General Journals, item setup, software integration, etc.
Experience in IT services industry preferred; small/midsize company experience preferred.
Experience in Microsoft Office 2013 and up: Strong computer skills Required; Type above 50 wpm
Proficiency in use of databases, particularly in data entry, data extraction, report creation and customization.
Great Customer Service Skills, Customer Service experience Required
Three or more years' experience in Office Management Required
Payroll experience required; Paychex experience a plus
Effective time management skills
Excellent oral and written communication skillsMust be a team player who works well with technical and non-technical resources