Bookkeeper & Office Manager at SEP Technology Consulting in New York, United States

SEP Technology Consulting is a boutique consulting firm based in downtown Manhattan (New York City), seeking an Office Manager to oversee and manage the internal accounting, policies, office supplies, and travel in a fast paced business. Paying attention to detail, having follow through on tasks, and able to multitask are all required in order to succeed. The Office Manager reports directly to the CEO.

Responsibilities:

Company Accounting (Quickbooks)

Manage the accounts receivable and payables

Ensure company books are up to date and correct

Manage Vendor accounts and contacts

Manage Employee Expenses and Reimbursements

Work closely with company's accountant for previous year's Federal and State tax preparation and payment

Manage company's record keeping; general book keeping

Payroll (TriNet/ADP)

Manage and submit payroll when due

Manage Employees' Paid Time Off

Human Resources

Assist CEO with hiring and terminations

Keep Employee Records up to date and compliant

Manage company benefits (Medical, Dental, 401K, FSA, HRA, etc.)

Client/Vendor Setup & Invoicing

Ensuring that Admin side of new client setup is complete: Signed Agreements, Setup in Company System, etc.

Invoice Time and Material clients on a monthly basis

Manage delinquent client accounts

Invoice Agreements and Projects as needed

Manage Autopay clients and pre-paid accounts

Manage vendor invoices and payments

Staff Support

Answer phones, create tickets, communication with clients

Manage Travel Schedules

Providing staff with assistance to scheduling, client communication, ticket updates, etc.

Misc. Job Duties

Keep office supplies stocked, ensure the team has what they need to succeed

Manage company's referral program and payout

Assist with company's weekly meetings

Arrange company gatherings/Holiday Party

Schedule, create and send yearly holiday cards

Assist with website updates

Skills/Experience

High school diploma, with AA degree strongly preferred, or equivalent combination of education and work experience.

Proficient in Quickbooks and up: A/R, A/P, Invoicing, Budgets, Custom Reports, General Journals, item setup, software integration, etc.

Experience in IT services industry preferred; small/midsize company experience preferred.

Experience in Microsoft Office 2013 and up: Strong computer skills Required; Type above 50 wpm

Proficiency in use of databases, particularly in data entry, data extraction, report creation and customization.

Great Customer Service Skills, Customer Service experience Required

Three or more years' experience in Office Management Required

Payroll experience required; Paychex experience a plus

Effective time management skills

Excellent oral and written communication skills

Must be a team player who works well with technical and non-technical resources
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